Run a survey-ready agency — without the paperwork eating your week.
CareNote guides Minnesota 245D, 144G, and home-care providers through EVV, documentation, and state billing — so the record finishes itself while your team does the work that matters.
The problem
Compliance work never ends — it just gets heavier.
The paperwork piles up
Assessments due, service plans to renew, credentials expiring, claims rejected — every one tracked in a spreadsheet or your head.
The survey is a coin flip
A licensor can walk in any week. "Would we be ready?" is a question nobody should have to guess at.
Care time gets stolen
Your DSPs got into this work for people, not documentation. Every hour of charting backlog is an hour lost from care.
Caregivers should spend their days on people — not on proving they did.
Your guide
We built this inside Minnesota home care.
CareNote wasn't designed in a boardroom. It was built around the rules your agency actually lives under — 245D, 144G, 144A, PCA, CFSS — and the aggregator billing loop every Minnesota provider has to feed.
- EVV visits verified with GPS and submitted through state aggregators
- Rejections, retries, voids, and missed-visit workflows built in
- Every form in the state packet mapped, fillable, and e-signable
- Audit trail on every record — HIPAA, BAA available
The plan
Three steps to a record that runs itself.
Book a walkthrough
Thirty minutes against your real workflows — EVV, assessments, billing — not a canned tour.
We migrate with you
Residents, staff, credentials, and your state form packet come over with hands-on help.
Run survey-ready
Every shift charts itself into the record, every visit bills, every deadline flags before it slips.
What it costs to wait
The gaps are already there. The question is who finds them first.
Every agency has a version of this list. The only difference is whether your system surfaces it on a Tuesday morning — or a surveyor surfaces it on theirs.
A missed assessment window is a citation, not a to-do item.
A rejected claim you don't catch is a week of care you delivered free.
An expired credential on the roster is a survey finding waiting to be written.
How it works
One record, from clock-in to paid claim.
Visit → Claim
A shift becomes a paid claim
GPS clock-in, visit record, submission to the state aggregator — and rejections that come back with reasons, not silence.
Resident Lifecycle
The state packet, fillable
Referral to assessment to signed service plan on any device. The record carries forward — nothing is re-keyed.
Always Audit-Ready
Deadlines flag before they slip
Credentials, background studies, and assessment windows surface before a surveyor finds them.
The other side
What running it looks like.
The survey finds a finished record
Assessments, plans, signatures, and daily notes — complete, dated, and exportable on the spot.
Claims track to paid
EVV visits submit through your state aggregator; rejections surface with reasons and retry paths.
Staff chart in minutes, on a phone
Vitals, notes, med pass, incidents — filed at the point of care, not reconstructed at midnight.
Pricing
Pick a plan. We handle the rest.
Priced for small and mid-size agencies. No hidden fees, no long-term contracts.
Starter
Up to 5 residents
- Resident management
- Staff operations
- Compliance dashboard
- Basic reporting
- Email support
Most common
Professional
Up to 30 residents
- All Starter features
- All modules & integrations
- Advanced reporting & analytics
- Multi-site support
- Priority support
Enterprise
Up to 100 residents
- All Professional features
- API access
- White-label option
- Custom integrations
- Dedicated account manager
Custom
100+ residents
- Full platform access
- Custom SLA
- Onboarding & training
- Custom development
- Volume pricing
Add-ons — join the waitlist: Training LMS ($49/mo), Family Portal ($29/mo), e-MAR Module ($79/mo)
Your next survey is already scheduled. You just don't know the date.
Walk in ready. Thirty minutes, your workflows, our screens.